QEP Timeline
SACS Reaffirmation Plan & Timeline for QEP
QEP Director Glynda Duncan met with Margaret Dixon and Cynthia Roberson, CCC Director and Co-Director for Coahoma Community College’s Institutional Effectiveness, on August 24, 2017, and established the following timeline for approval of College President Dr. Valmadge Towner.
QEP Team Planning Timeline
QEP Timeline 2017-2020 – Final Copy
|
Coahoma Community College SACS Reaffirmation Plan & Timeline for QEP
The original timeline was established in August 2017 by QEP Director Glynda Duncan and Co-Director Tony Brooks. Each year, the timeline was updated and revised according to work accomplished and expected dates of work to be completed. This is the completed copy for the three-year time period. |
||
|
ACTIVITY |
INDIVIDUAL(S) RESPONSIBLE |
DATE |
|
Appoint QEP Director |
President |
August 2017 |
|
Train QEP Director for Leadership Roles |
SACS Liaison |
SACS Leadership Institute Annual Meeting Dec. 2017 |
|
Appoint QEP Steering Committee |
President; QEP Director; Research, Assessment and Strategic Planning; Institutional Effectiveness; and Dean of Academics |
August 2017 |
|
Establish QEP Steering Committee meeting dates and Planning Schedule |
QEP Director and Co-Director |
August 2017 |
|
Identify all of College’s Stakeholders; gather prospective topics from questionnaires and surveys from 5-county district |
QEP Steering Committee |
September-December 2017 |
|
Appoint specific duties & responsibilities to Steering Committee |
QEP Director and Co-Director |
August 2017 |
|
Conduct first surveys of All College Stakeholders, College Personnel and Student Body for topic ideas |
QEP Steering Committee, CCC Faculty/Staff |
October 2017 – January 2018 |
|
Streamline 52-member Steering Committee into smaller 22-25 member QEP Team with student representation |
QEP Director, Co-Director, Divisional Deans, President |
January 2018 |
|
Develop a SACS Compliance and |
Webmaster |
January-July 2018 |
|
Present QEP Planning Timeline and Goals to Faculty/Staff Pre-Conference; Student Success Skills Survey |
QEP Director, Co-Director |
January 2018 |
|
Research other institutions’ QEP Planning Websites |
QEP Team |
January-February 2018 |
|
Narrow Topic List from 5 to 3 Topics -- Website and Stakeholders |
QEP Team |
March 2018 |
|
Research Top 3 topic ideas |
QEP Team |
March-May 2018 |
|
Choose QEP Topic and present to Dr. Towner, Administration, Faculty/Staff for approval |
QEP Director and Co-Director |
May 2018 |
|
More Research for Topic specifics for Advisement (Orientation) |
QEP Team |
Sept. 2018-Jan. 2019 |
|
Review best practices of documenting advising and orientation and electronically tracking data in MyCCC and Canvas |
QEP Director & Co-Director, QEP Advisement Committee |
March-December 2019 |
|
Revising Orientation Curriculum and seeking approval from CCC Curriculum Committee for Pilot Program |
QEP Director & Co-Director, QEP Orientation Committee |
April-May 2019 |
|
Professional Development for LLS 1311 instructors |
QEP Director |
May 2019 |
|
Timeframe for electronic data collection and venue for electronic documentation for Advisement Protocol and LLS 1311 in Canvas |
QEP Director, Co-Director, IT Consultants, Divisional Deans |
June-Dec. 2019
|
|
Implement QEP Pilot Program on Orientation and Advising |
QEP Team & faculty |
Fall 2019 – Spring 2020 |
|
Renewed QEP Team with counselors, media specialists, and IT specialists |
QEP Team |
Fall 2019 – Spring 2020 |
|
Finalizing Goals, Outcomes, Assessments, etc. of Topic; utilizing data from Pilot Course |
QEP Team, IT consultants, ATD Collection |
January-June 2020 |
|
Working through drafts of QEP Report and Lit Review |
QEP Director |
March-August 2020 |
|
Continue to train faculty for orientation course & advising |
QEP Director & Co-Director, IT Consultant, Enrollment Manager |
May 2019-Spring 2020 |
|
Collect data from Fall Pilot Course and compile for updated report to President and Trustees |
QEP Director & Co-Director, IT Consultants, ATD Data |
June 2020 |
|
Revise Final QEP draft with edits and additions to President and Board |
QEP Director & Co-Director, QEP Team, SACS-COC Liaison, and Director of Research, Assessment and Strategic Planning |
June-July 2020
|
|
Final QEP Report approved by CCC President and Board of Trustees and sent to SACS-COC |
QEP Director, Co-Director, QEP Team, Director of Research, Assessment, and Strategic Planning, and Dean of Academic Affairs |
August 2020 |
|
*Note: Coahoma Community College’s Reaffirmation On-Site Peer Review will be conducted September 24-26, 2020. The Final QEP is due to the commission 4-6 weeks in advance of the On-Site Review. |
||
TABLE 10: QEP Team Planning Timeline
QEP Timeline 2017-2020 – First Revised Timeline
|
Coahoma Community College SACS Reaffirmation Plan & Timeline for QEP
QEP Director Glynda Duncan and Co-Director Tony Brooks re-evaluated work accomplished and work to be done to adapt revised QEP Timeline from August 2017 to August 2018. This is the revised timeline for 2018-2020. |
||
|
ACTIVITY |
INDIVIDUAL(S) RESPONSIBLE |
DATE |
|
Appoint QEP Director |
President |
August 2017 |
|
Train QEP Director for Leadership Roles |
SACS Liaison |
SACS Leadership Institute Annual Meeting Dec. 2017 |
|
Appoint QEP Team |
President |
August 2017 |
|
Appoint QEP Team and committees |
QEP Director Institutional Effectiveness |
August 2017 |
|
Establish QEP Team and Committee meeting dates and Planning Schedule |
QEP Director |
August 2017 |
|
Identify All of College’s Stakeholders and Gather Possible Topics for QEP |
QEP Team |
September-October 2017 |
|
Plan and Develop College’s QEP |
QEP Team |
Sept. 2017-July 2019 |
|
Appoint QEP Team and Committees and appoint duties and responsibilities |
QEP Director and Co-Directory |
August-October 2017 |
|
Conduct first surveys of All College Stakeholders, College Personnel and Student Body for topic ideas |
QEP Team |
October-Dec. 2017 |
|
Develop a SACS Compliance and |
Webmaster |
September 2017-June 2018 |
|
Present First PowerPoint of QEP Planning Timeline and Goals to College’s Personnel at Pre-Conference |
QEP Director, Co-Director and Team members |
January 2018 |
|
Research other institutions’ QEP Planning Websites |
QEP Team |
January-February 2018 |
|
Provide Narrowed Topic List – Top 3 topics -- to All College Stakeholders |
QEP Team |
March 2018 |
|
Research Top 3 topic ideas |
QEP Team |
March-July 2108 |
|
Present Topic to QEP Team and Leadership Team for Approval |
QEP Director and Co-Director |
August 2018 |
|
Flesh out different QEP components and construct implementation plan |
QEP Director and Co-Director, QEP Team |
Sept. 2018-Jan. 2019 |
|
Submit QEP working components to Administration for Approval |
QEP Director and Co-Director |
February-May 2019 |
|
Provide Professional Development Training for QEP components |
QEP Director and Co-Director |
May 2019 – July 2020 |
|
Submit Final QEP to President for Approval |
QEP Direct, Co-Director, and SACS Liaison |
June 2019 |
|
Begin Pilot Course LLS 1311 |
QEP Team |
August 2019- May 2020 |
|
Documentation venue for Advisement |
QEP Co-Director, IT Consultant |
June 2019-January 2020 |
|
Adapting documentation and collection methods |
Director, Co-Director, ATD Data Collection, IT consultant |
June 2019-July 2020 |
|
Documentation venue for Advisement |
QEP Co-Director, IT Consultant |
June 2019-January 2020 |
|
Pull data and analyze results of Pilot LLS 1311 |
QEP Director, Co-Director |
October 2019-May 2020 |
|
Provide Professional Development training for all QEP components |
QEP Director, Co-Director, Enrollment Manager, and IT consultant |
January 2020-August 2020 Ongoing |
|
Drafts of Lit Review and QEP report; Approved by Board of Trustees and reviewed professionally |
QEP Director, Co-Director, Director of Research, Assessment and Strategic Planning, and SACS-COC liaison |
January-May 2020 |
|
Final QEP report approved by President and Board and Trustees. Sent to SACS-COC for review |
QEP Director, Co-Director, Director of Research, Assessment and Strategic Planning |
August 2020 |
|
*Note: Coahoma Community College’s Reaffirmation On-Site Peer Review will be conducted September 2020. The Final QEP is due to the commission 4-6 weeks in advance of the On-Site Review. |
||